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Coordinating an event

The event coordinator makes sure everything goes smoothly. They don't need to do everything themselves but just ensure that things are taken care of and/or ping other people about it.

It's a lot of very small interrupt-driven tasks during ~3 months.

Event coordinators are what makes those events possible.

Checklist​

  • CFP
    • Reaching out to potential speakers to fill the CFP
      • DMs work best
      • Local speakers/companies are very welcome
    • Organize a CFP Review
      • This can usually be done in a single shot
    • Publish the Agenda on the website
  • Social media
    • "Save the date"
    • "Tickets are available"
    • "Agenda is available"
      • Tweet about each individual talk
    • "Booth setup/photo, join us at GraphQL Day ${location}"
    • "Thank you!"
  • Booth
    • Have every staff member expense a pink t-shirt if they don't have one already
    • Pink table cloth
    • Rollups
    • 1xA4 Plexi holder with the schedule
    • 1xA4 Plexi holder with a link to graphql.org and/or raffle
    • Stickers
      • We recommend Sticker Mule die cut
      • Regular GraphQL logo: 2" x 2"
      • "Fun" ones
      • Community stickers: gather vendor/community stickeres to showcasse the diversity of the ecosystem
      • Do not put dates/locations so they can be reused
    • Cheatsheet
      • Link here
      • Print on >160g/m2 A4 paper
    • Flyers: "Why join the foundation"
    • GraphQL demo
    • Plushies, SWAG, etc...